STEPS IN PROJECT MANAGEMENT
Are you a part of a project team, you do not have enough experience in project management, you participate as a project sponsor or you simply want to expand your project management skills? In order to explain the steps and stages in project management, it is important to begin by recalling its foundations and definitions: Project management is the application of skills, tools, knowledge and all techniques to project activities in order to meet the requirements of stakeholders and the very expectations of the project.
Each project and its coordination requires a certain type of responsibility and answers to different questions in order to reach its primary goal:
– To respond to the needs of the company and its benefits
– To respond to market demand and customer demand
– To keep up with technologies and current programming languages
– To answer questions and the impact of environmental protection
– Social needs
– Prior knowledge of legal regulations and legal requirements
Project management consists of several units, and according to the PMM methodology, as the most common methodology for project management applied by about a million people worldwide, the project is divided into five process groups and areas of knowledge:
1. Project initiation
2. Project planning
3. Project realization
4. Project monitoring and control
5. Project finalization
1. PROJECT INITIATION
It involves the initial phase of the project, where the project tasks, company culture and goals of the project are determined, as well as the project manager who will lead the entire project and define the reasons why the project is launched. Also, depending on the size of the project, it is important to divide the project into phases, assess the feasibility of the project within the given framework, and identify the limitations, risks and challenges that we might face during the later implementation. Also, an important initial phase is the creation of a project charter or project task.
2. PROJECT PLANNING
The primary dimension of the project follows: scope of work, time and costs. Determine how areas of knowledge will be planned. We should be focused on creating a project team and their precisely defined roles, creating a list of activities and based on it to create a network diagram, WBS and WBS dictionary, determine a critical path, communicate with project stakeholders, create a procurement document, create a change management plan, complete documentation for the procurement of goods and services on the project, identify risks, create a risk register and perform quantitative and qualitative risk analysis. And at the very end of the second phase, it is necessary to make a final plan behind which the entire project team stands. It is time for the first initial meeting and realization of the project.
3. PROJECT REALIZATION
The most famous steps are: Execute project activities according to project plans, realize project outputs, collect data on project performance, request project changes, monitor processes, check quality, manage human resources, fill in a diary of project problems, facilitate diary conflicts, report on project performance and manage stakeholder expectations.
4. PROJECT MONITORING AND CONTROL
As we start with the realization of the project, soon after that follows the monitoring and control of the realization of the project so that we know at all times that the project is on the right track. We make these projections based on a comparison of actual values with initial and planned values. The monitoring and control phase contains the following steps:
Taking action to control the project follows, measuring project performance in relation to initial, planned values, analysis of results, implementation of change management procedures, reserve management, procurement control, quality, controlling stakeholder engagement, creating project duration and cost forecasts.
5. PROJECT FINALIZATION
In order to define and finalize the project, we must not omit and / or skip the following steps:
1. Consent from the client that everything is done in accordance with the defined requirements
2. Completion of the procurement procedure
3. Final acceptance of the product by the customer and payment of all bills
4. Handing over the project and asking for feedback from the client
5. Final report on project performance and archiving of project documentation
6. Collecting final lessons learned and updating the knowledge base
In addition to process groups, there are areas of knowledge:
– Integration management and project scope management
– Time management and cost management
– Quality management and resource management
– Communication management and risk management
– Procurement management and stakeholder management
This steps in project management will help you gain operational security, become more efficient and, above all, improve your existing knowledge of project management. In coordination with the above, set primarily the goals and results of the organization, which need to be achieved by using the concept of strategic project management to manage the implementation of a particular project.
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